Key Accountabilities
(Not limited to the following)
1. Invoice and Accounts Payable Oversight
- Perform daily reviews of administrative and legal invoices captured on Sage X3 by the Accounts Assistant, ensuring compliance with the approved Invoice Checklist and deadlines.
- Verify completeness and accuracy of supporting documentation prior to payment processing.
2. Review of Creditors Reconciliations and Age Analysis
- Review monthly supplier reconciliations prepared by the Finance Clerk and Accounts Assistant.
- Ensure accuracy and alignment between supplier statements and ledger balances.
- Approve corrective actions where necessary, including credit notes, missing invoices, and journal adjustments.
3. Year-End Preparation and Audit Support
- Process year-end accounting entries and assist with preparation of audit schedules.
- Provide prompt responses to audit requests and queries to support timely audit finalisation and minimise repeat findings.
4. Document Management and System Compliance
- Ensure proper filing and archiving of reviewed and paid invoices.
- Compile and maintain the System Migration Audit File, including all evidence of reviews and sign-offs.
5. Invoice Management and Compliance Monitoring
- Review explanations for invoices paid beyond 20 days.
- Follow up on outstanding queries to ensure compliance with APP (Annual Performance Plan) targets.
6. General Support and Process Improvement
- Collaborate with internal departments to gather required information and ensure efficient workflow.
- Identify and implement process improvements to enhance operational efficiency within the Finance Division.
- Uphold strict confidentiality and compliance with data protection standards.
Personality Attributes & Behaviours
- Strong time management abilities
- Effective planning and organising
- Information monitoring and analytical thinking
- Strong teamwork orientation
- High attention to detail
- Demonstrates integrity and professionalism
Desired Skills:
- Accounting
- Accountant
- Financial Manager
- Finance
Desired Qualification Level:
