Skills & Experience:
- A Diploma in Accounting OR relevant field. A degree in Accounting would be
- Must have 2 to 3 years working experience in an accounting and finance environment.
- Preference will be given to candidates who have had training and experience in Sage X3
- Proficiency in Excel and MS Word are prerequisites.
- Knowledge of relevant public service legislation and Treasury Regulations pertaining to finance.
- Have strong administrative background and good organizational skills and abilities.
- Computer literacy, effective communication and interpersonal skills are necessary requirements.
- When required, be willing to work extra hours
- Ability to work in a deadline driven environment which requires extended working hours at times.
- High level of numeracy.
Key accountabilities (but not limited to the following):
- Payment Processing and Banking
- Daily loading of all approved payments to service providers and other non-payroll stakeholders on the banking platform (including committee members, customer refunds, and ad hoc payments).
- Preparation of payment advices reconciling supplier ledger balances to supplier statements.
- Verification of contract milestones against purchase order values for contract-related payments.
- Compilation of payment packs for approval and submission to payment approvers.
- Cashbook Capturing and Penalties Register Maintenance
- Weekly capturing of Current Account cashbook receipts and payments.
- Monthly capturing of Penalties Account cashbook receipts and payments.
- Preparation of penalties interest calculations and updating of the Penalties Register on SAGE X3.
- Creditors Reconciliations and Age Analysis Clearing
- Monthly reconciliation of supplier statements against the supplier ledger on SAGE X3.
- Identification and resolution of reconciling items through processing of corrective credit notes, invoices, or journals.
- Matching of Invoices to Payments
- Manual reconciliation of bank payments with supplier invoices on SAGE X3 to ensure accurate clearing of supplier balances.
- Related Parties Management
- Maintenance and reconciliation of related party balances to support disclosures in the Annual Financial Statements.
- Audit Support
- Responding to internal and external audit requests by providing supporting documentation and explanations in a timely manner to avoid repeat audit findings.
- Document and Invoice Management
- Filing of reviewed and paid invoices and compilation of the System Migration Audit File with supporting evidence of review and approval.
- Updating of the invoice tracker with payment dates and providing explanations for invoices paid beyond 20 days.
- Follow-up on unresolved invoice-related queries to ensure timely resolution.
- General Finance Support
- Collaboration with other departments to obtain necessary documentation for payment and reporting purposes.
- Identification of process improvements and efficiency opportunities within the Finance Division.
- Adherence to confidentiality and data protection protocols when handling financial and supplier information.
Desired Skills:
- Attention to detail
- Planning and organising
- Quality orientation
- Conflict handling
- Time Management
- Integrity
- Ability to work in a highly pressurised environment
- Team player
Desired Work Experience:
Desired Qualification Level:
